| | Parish Book Keeper
Position DescriptionNATURE AND RESPONSIBILITIES: Dimensions - Financial Data Base Management
- The employee will work with volunteers and other employees of the church.
- Payroll & Leave Accounting for 6 Full-time Staff and 3 Part-time Staff
- 8 hours per week Flex time (day-to-day adjustments in reporting and dismissal times) may be granted by supervision for personal reasons, and may be required by supervision as a result of workload demands.
- The Bookkeeper attends seminars and workshops, under the direction of the Rector, for the maintenance and improvements of skills required in the position. Time for this in-service education is provided at the Rector's discretion; costs are covered as negotiated on a case-by-case basis.
Nature & Scope - The Bookkeeper is appointed by and accountable to the Rector, serving at the Rector's pleasure, and supports and extends the ministry of the Rector and Vestry as manager of financial and pastoral information.
- The Bookkeeper is the Church support staff, whose mission is to support the ministries of the Church professional ministry team and lay leaders. The support staff also includes the Parish Administrator, Administrative Assistant, Sexton, and a number of office volunteers.
- The Bookkeeper has the Church’s office equipment at his/her disposal for the discharge of official functions, and oversees maintenance and the inventory of those supplies and equipment that are chiefly associated with the Bookkeeper's responsibilities (for example, accounting hardware, software and forms, pledge cards and offering envelopes, etc.). S/he coordinates equipment use by other staff members and volunteers. S/he works directly with volunteers, supervising and coordinating their activities. S/he serves as liaison for the Rector and Treasurer with members of the staff and congregation, and as a resource person to the Vestry and Vestry Committees, and the Church’s professional ministry team.
- The Bookkeeper is a Church contact person in a large downtown church with a diverse constituency. There is daily contact with other staff members, parishioners, vendors, and others having business with the congregation, including officials of the diocese and of other churches.
- The Bookkeeper must be qualified to perform all the usual professional tasks required of any finance office worker. Specific skills include computer software operation (spread sheet, data base management, and word processing), typing, note taking, and filing. Office machines to be operated include computer, desk calculator, typewriter, photocopier, fax machine, and telephone equipment.
- The Bookkeeper must be proficient in mathematics and basic bookkeeping, and should be able to compose correspondence as requested.
- The Bookkeeper is an official representative of the church, and must therefore be able to deal pleasantly, efficiently, and effectively with a wide range of tasks and people, often meeting several needs at once. Timeliness and accuracy are primary.
- The Bookkeeper must be able to set goals and priorities that reflect program and administrative deadlines, but remain flexible and sensitive to shifting demands upon the professional ministry team this position exists to support.
- The need to maintain strict confidentiality is paramount, whether privileged information comes directly as a result of discharge of official functions, or indirectly through informal channels. When in doubt whether information is privileged, the Bookkeeper must treat it as if it were.
- Beyond formal and informal training and experience, the Bookkeeper meets the challenges of this position through participation in weekly staff meetings, collaboration with other members of the support staff, supervisory guidance, and in-service training.
Responsibilities To achieve the objective of this position, the Bookkeeper must: - Manage all Church receivables (offerings, pledge payments, endowment income, shared expense payments, memorial gifts, bequests, sales tax reimbursements, etc.) including all relevant accounting, acknowledgment, and reporting functions, so that the Church exercises accurate, timely stewardship of all receipts.
- Manage all Church payables (payroll, petty cash, operating budget expenses, discretionary funds, special offerings, memorial purchases, etc.) including all relevant accounting and reporting functions, so that the Church exercises accurate, timely stewardship with regard to all expenditures.
- Manage all Church financial records (endowment activity, budget preparations, annual report preparations, etc.)
- Maintain computerized membership data base and (with the Parish Administrator) official parish records, so that staff, lay leaders, and congregation have appropriate and ready access to accurate and current membership information.
- Produce, assemble, and distribute financial and membership reports as required (including but not limited to monthly operating reports, annual asset and liability statements, mailing and telephone lists), so that leaders and parishioners have accurate and timely information to discharge their accountabilities.
- Supervise the work of counters and other bookkeeping office volunteers, so that the office functions cordially and efficiently throughout each business day.
- Oversee maintenance of office equipment and inventory of office supplies.
- Support staff and volunteer church workers with regard to financial and membership information, so they may more readily perform their ministries.
MINIMUM QUALIFICATIONS: - Excellent administrative, time management and organizational skills, a “self starter” capable of working productively and independently with a minimum of supervision.
- Completed associate degree or equivalent studies with prior experience in field or related area.
- Sound knowledge of operation of standard office equipment including, but not limited to: typing, copying, faxing with computer abilities in word processing, spreadsheet, data bases normally associated with PC use.
- Organized, hard working, detail oriented with excellent interpersonal and effective verbal and written communication skills. Personable with pleasant telephone manner.
- Possess high levels of flexibility, diligence, perseverance, and sound judgment.
Application Deadline: July 15 Contact Information (Direct all inquiries and personal information to):
The Rev. William H. Allport, II - Rector
St Peter’s Episcopal Church
1317 Queen Emma Street
Honolulu, Hawai`i 96813
Office: 808-533-1943 - Fax: 808-531-9904
Email: revballport(at)hawaii.rr.com |
